Project Coordinator

Remote, Anywhere in the US. Immediate Hire

Rainmakers Strategic Solutions, a fast-growing woman-owned small business provides management consulting services for federal government clients. Many of Rainmakers’ contracts support federal health care programs such as Medicare and Medicaid. A significant number of our contracts involve updating publicly available documents for digital and print publication in response to policy and health care benefit changes. We pride ourselves on upholding high standards for delivering quality products and services under aggressive timelines.

The Project Coordinator will provide administrative and project management support for the implementation of the Physician Compare Website and the EPCS Program. This role involves preparing meeting agendas and minutes, coordinating virtual meetings, supporting project management activities, and ensuring timely communication with stakeholders. The coordinator will assist in the preparation of briefing materials and support the overall project execution to ensure compliance with CMS guidelines.

Key Duties/Responsibilities of the Project Coordinator

  • Meeting Coordination: Prepare meeting agendas, minutes, and reports. Coordinate and schedule virtual meetings and webinars.
  • Project Management Support: Assist with project management activities, including tracking project progress, maintaining project documentation, and updating project management tools.
  • Communication and Reporting: Ensure timely communication with all stakeholders. Prepare briefing materials and status reports for internal and external teams.
  • Documentation and Record-Keeping: Maintain comprehensive records of all project activities, including meeting minutes, project plans, and correspondence.
  • Coordination and Collaboration: Work closely with project managers, team members, and CMS components to ensure project goals are met.

Education

  • Associates Degree or higher

Experience

  • Minimum of 2-4 years of experience in a project coordination or administrative support role, preferably within a healthcare or government setting.

Skills

  • Project Management: Understanding of project management principles and practices, including familiarity with project management methodologies.
  • Healthcare Administration: Basic knowledge of healthcare administration and CMS guidelines.
  • Regulatory Environment: Awareness of the regulatory environment within which CMS operates.

Software Proficiency

  • Project Management Tools: Proficiency in using project management software such as Microsoft Project.
  • Office Suite: Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) for creating documents, reports, and presentations.
  • Communication Tools: Experience with virtual meeting platforms such as Zoom or Microsoft Teams for coordinating and scheduling meetings.
  • Document Management: Familiarity with document management systems for maintaining project records and documentation.

Certifications

N/A

Environment and Cognitive/Physical Demands

  • Teleworking, virtual work environment
  • Ability to read, keyboard, reason, communicate effectively and problem solve
  • Requires prolonged sitting and telephone use
  • Requires the use of office equipment such as computer terminals, telephones, copiers and printers
  • Infrequent lifting to 15 pounds
  • Infrequent stooping
  • Periodic travel

Segregation of Duties

Employees are accountable for performing their job responsibilities per Rainmakers’ core values, as well as policies and procedures, including but not limited to: segregation of duties, HIPAA, security and privacy, CMS requirements, the Rainmakers Compliance Program and any other applicable laws, rules and regulations.

Statement of Other Duties

This document describes the essential functions, requirements, and responsibilities of this job, and is not intended to be a complete list of all tasks and functions. Employees may be requested to perform job related tasks other than those specifically listed in this description and may be required to perform any task requested by the supervisor or management.

Equal Employment Opportunity

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities as well as Sexual Orientation or Gender Identity.

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